Description
FORMAT
We will run the event following IBJJF rules, straight knock out tournament. There will be a fight for bronze.
The absolute divisions will be open to EVERYONE at no extra cost. We will run an absolute division for -76kg and +76kg. Please select the option at registration.
We will only be running adult and masters divisions.
WEIGH IN
Gi Divisions
Weigh ins are with the gi and will be open up to 1hr before your scheduled division start time.
NoGi Divisions
Weigh ins are with Rashguard and Shorts and will be open up to 1hr before your scheduled division start time.
REGISTRATION
We try to accommodate as many athletes as possible in our events comfortably, but there is a limit on the number of athletes in order to guarantee a high quality event.
SOBJJ reserves the right to close registration when we reach full capacity, or on the day of the appointed event registration deadline, whichever comes first.
We strongly suggest that athlete registration is finalised before making any travel arrangements.
Any false information provided during registration such as, but not limited to, DOB, may lead to immediate disqualification. Such actions are subject to suspension or even banishment from future SOBJJ events.
Registration closes Wednesday 10th June.
Registration Check day will be Thursday 11th June any changes must be completed before 5pm.
Brackets and Schedule will be posted Friday 12th June.
MEDALS
Once your division is fully complete and if you have secured a medal, gather your fellow medalists and proceed to the podium area for medal collection and photos. The Gold medalist must bring the bracket sheet with them.
REFUND POLICY
The registration fee is non-refundable and non-transferable.
SOBJJ cannot guarantee the athletes will show up for the tournament. Therefore, SOBJJ will not refund athletes who end up without a match due to a non-show for his / her opponent.
Exemption: Athletes who are alone in their division are eligible to receive a full refund of the registration if they contact admin@surreyopen.co.uk and request to withdraw their name from the competition on the day of the tournament’s Registration Checkday, before 5 PM (event local time). If the athlete remains alone in the division by 5 PM, the refund will be processed.
*If an athlete’s division becomes populated with an additional athlete(s) on or before the Registration Checkday, the athlete will remain in their division and will no longer qualify for a refund.
For more detailed information regarding athletes who are alone in their division, please refer to the "Athlete Alone in the Division" section found below.
Competition Day - Show up Time and Weigh-in
WE WILL NOT BE USING THE SMOOTHCOMP LIVE TIMING SYSTEM - PLEASE REFER TO THE SCHEDULE ON THE WEBSITE
It is the responsibility of the athlete to be knowledgeable of the rules and guidelines pertaining to the sport (as outlined in the IBJJF Rules Book).
It is mandatory to have an official government photo ID at all times. Before each fight, athletes will be asked to show their valid form of photo identification (ID) to the officials. Make sure you have it on hand.
Refer to the schedule link found on the Surrey Open website (WE WILL NOT BE FOLLOWING SMOOTHCOMP LIVE TIMES) in order to know when you should be at the event, weighed in, ready to compete and inside the warm up area.
Competitors must be at the venue ready to compete, one hour prior to the start time for their division in the case the tournament is running earlier than expected.
The division start time posted in the event’s schedule it’s an estimated start time only. The division start time can vary throughout the event day due to several factors that are beyond our control.
The official weight measurements of this event is in kilograms.
Be advised the athletes will be disqualified in their division if they weigh in heavier than the weight listed for the division they registered in.
ATHLETE ALONE IN DIVISION
Posted below are the three options for single-bracket competitors. Single-bracket competitors must inform IBJJF via email which option they choose by the 5 PM (event local time) on the event's Registration Checkday - admin@surreyopen.co.uk.
In the case that the division becomes populated with additional athletes during the Registration Checkday period, these options will no longer apply and the athlete will remain in the original division.
OPTION #1
Athletes may stay in their current weight class, make weight, and receive the 1st place medal for the division.
Once the athlete has had their weight and uniform checked, they will then be eligible to register for the Open Class division in the case that the age and belt division offers an Open Class division.
Please note: Option #1 is the default option if athletes do not respond to admin@surreyopen.co.uk by 5 PM (event local time) before the Registration Checkday deadline.
OPTION #2
Move up or down in age and/or weight division.
By moving up or down in age and/or weight, athletes may be paired with an opponent. However, SOBJJ cannot guarantee that an opponent will be available. Athletes may select a second change option in case their first choice of division change is not available.
Athletes can make their selection(s) after viewing the Athlete’s List by Division. The decision to move up or down in age and/or weight should be made solely at the athlete's discretion. If athletes choose OPTION 2 to change divisions, please be aware that athletes will be required to make weight for the new division. In order to request to change divisions, athletes will need to specify the exact division that they wish to be moved to. Athletes can specify a first and second choice (limited to the divisions available for the tournament).
Master and Adult division athletes: Athletes can move up or down in age by specifying an age-eligible division determined by the athlete's birth year. For example, an athlete eligible to compete in Master 2 may move to Master 1 or Adult, but may not move into Master 3 unless they are eligible.
OPTION #3
Withdraw from the tournament if alone at 5 PM on the Registration Checkday.
Athletes who are alone in their division on the Registration Checkday are eligible to receive a full refund of their tournament registration fee if they contact admin@surreyopen.co.uk PRIOR to the end of the Registration Checkday deadline. Refunds will be processed after 5 PM (event local time) if the athlete is still alone after the Checkday period.
GDPR Compliant Data Sharing Statement
As part of your participation in this event, competitor information will be shared with the UKBJJA for the purpose of athlete rankings. The UKBJJA will publish these rankings on their official website. The following information will be displayed publicly: your name, the club you represent, your gender, your belt level, your age category (junior, juvenile, adult, or masters), and your accumulated ranking points.
In addition to the publicly displayed information, your contact details (email and phone number) will also be shared with the UKBJJA. These details will only be used to contact you in the event of your placement at the top of the rankings and will not be shared publicly.
Your data will be handled in compliance with the General Data Protection Regulation (GDPR). It will be securely processed and stored by both the tournament organisers and the UKBJJA, and only used for the specific purposes outlined above. You have the right to access, rectify, or request the deletion of your personal data at any time.
By participating in this event, you consent to the collection, processing, and sharing of your personal data as described in this statement. For any questions or concerns regarding how your data is used, please contact info@ukbjja.org
